ITS ALL ACADEMIC

Important Dates and Deadlines* for Spring 2013:

March

• 6–Event: CSM, 9-10a, GEB 3.312
• 11-15–Spring Break
• 11, week of–Scheduling: Summer 13 Advanced Copy available & CSU Opens
• 12–Training: Preparing for Advance Copy, CSU, and Using Document Library, TBA
• 18–Deadline: Alternative Area Requests
• 18–CIS Request Site Opens
• 25, week of–Scheduling: Fall 13 Advanced Copy available & CSU Opens
• 26–Summer 13 Course Schedule Published
• 27–Summer 13 Registration Advising Course Descriptions public on departmental web pages
• 29–Deadline: CIS Requests

April

• 1–FaSET EoS Snapshot Opens
• 2–Deadline: Fall 13 Prerequisite Verification status change
• 2–Fall 13 Course Schedule Published
• 3–Fall 13 Registration Advising Course Descriptions public on departmental web pages
• 3–Event: CSM, 9-10, GEB 3.312
• 15–Spring 14 Course Inventory Management Opens
• 15–Deadline: Spring 14 Flag Proposals
• 15–Schedule Production: Spring 14 Original Opens
• 15–Summer/Fall 2013 Registration Opens
• 19–Grade Reporting Workshop, register via TXCLASS, RG 200
• 22–CIS Administration period begins
• 26–Summer/Fall 13 Registration Period 1 Closes

May

• 3–Deadline: Spring 14 Original Closes
• 3–Deadline: CIS Administration Period Closes
• 6–Deadline: Finalize FaSET EoS Snapshot
• 8–Deadline: Individual Instruction Grade Sheets Due by 10am
• 10–Deadline: Spring 14 Course Inventory Management forms Due to Dean’s Office
• 10–Deadline: Spring 14 Course Descriptions, Non-Standard Time Requests, Restricted Cross-listing Requests, Shortened Format Requests
• 13–Deadline: 2014-16 Core Course Proposals Due
• 15–Deadline: CIS Packets Due to GSB office

*Dates are subject to change and may be updated periodically.

The 2013-15 Graduate Catalog is currently under production. In addition to any changes being made to your degree or program requirements, please have the faculty review the current course inventory to recommend additions, removals, description updates, or other changes necessary to align with your program.

Since we are in a graduate catalog production cycle, please refrain from submitting undergraduate course inventory changes. Graduate course forms will receive priority and undergraduate inventory changes may not be processed.

The new course inventory system is available and ready.  A few important details:

• The new system can be found at the following link: https://nextcatalog.utexas.edu/courseadmin
• The system will close on November 30.  Please have all forms completed and through workflow by midnight on November 16.
•  Please double-check your workflow by clicking on the “preview workflow” button. If you notice any discrepancies, please contact Official Publications.
• The link for those needing to “approve” a form is https://nextcatalog.utexas.edu/courseleaf/approve/  Please remember, an e-mail will be sent to the next person in workflow, so this link will only be necessary for roles where there are multiple approvers assigned.

This new utility will improve how the Registrar’s Office administers the course inventory and update, manage, and publish the academic catalogs.  They appreciate your patience and assistance in implementing the new system.  If you notice any unexpected or unusual behavior of the system, please write down the details of what you were attempting to do, and contact Official Publications. They have done a great deal of testing/review and do not anticipate any problems, but realize that there is always the potential of a problem to occur.

Please contact them at offpubs@austin.utexas.edu or 5-7607 if you have any questions or if you need additional assistance.

Did you know…

• the staff of the Academic Service-Learning program provides resources and support for faculty who are currently teaching or would like to teach an academic service-learning (ASL) course, for students who are interested or enrolled in an ASL course, and for community partners who are interested in collaborating with UT faculty and ASL students?
• that’s the office is located in the Volunteer and Service Learning Center in the Student Services Building, 4th Floor, 100 E. Dean Keeton St., Austin, TX 78712?
• that academic service-learning can be applied in almost any course and is

• A form of experiential education in which students engage in activities that address community needs.
• A program of study that integrates service with goal learning outcomes.
• A method of pedagogy in which service and learning are equally critical components.
• the two critical components of an ASL course that may distinguish academic service-learning from volunteerism or an internship are
• Reflection activities help students connect what they learn through their service with the theoretical background that is set forth through course materials; and
• Reciprocity between the organization being served and those engaged in service promotes a sense of mutual responsibility and a situation in which students feel a sense of belonging in the community and community partners feel empowered to bring in the help they need to meet a priority?
• that the ASL office would like our help in identifying courses with service-learning components? Please send the names of academic service-learning faculty and their classes to utasl@austin.utexas.edu.

Course-Related Field Trips

Did You Know…

that there is a Student Travel Policy for University Organized or Sponsored Events?

http://www.utexas.edu/policies/hoppm/12.B.02.html

This policy applies to the travel of enrolled undergraduate or graduate students to attend activities or events that are:

• organized and/or sponsored by The University of Texas at Austin; and
• occur more than twenty-five (25) miles from the University campus.

The policy does not apply to travel undertaken by students to attend out of town athletic events, or to engage in student-teaching, internships, practicums, observations or research, unless the research is organized by a member of the faculty.

Faculty who teach courses that involve frequent field trips can collect the following information from students at the beginning of each semester and keep it on file with the appropriate administrator for use throughout a semester:

•       proof of current medical insurance;
•       completed and signed medical authorization forms;
•       completed and signed release and indemnification agreements (a single release and indemnification agreement may be used if a single description fits all the proposed trips); and
•       proof of a valid vehicle operator’s license for students who will operate vehicles.

One-time approval can be provided for multiple trips led by faculty or staff that involve the same locations and same participants.

The Travel Authorization Request, the Authorization for Medical Treatment, the Release and Indemnification Agreement, and Request for Special Event Coverage forms are available from the Office of the Vice President of Student Affairs or can be downloaded from http://www.utexas.edu/student/studentaffairs/travel.html

Special Events Health Insurance is REQUIRED for uninsured students who travel to University Organized or Sponsored Events, or when travel is required for Registered Student Organizations. This short-term accident and sickness insurance is offered by the Student Insurance Division.